General Adminsitrator
Employer: York Region Soccer Association
Terms of Employment: 12 month renewable contract
Salary: commensurate with experience
Reports to: YRSA Executive Director
Overall Responsibility:
Assist and provide administrative support to the Executive Director
in
the day to day operation of the York Region Soccer Association
Key Responsibilities:
Office Administration
• Answer telephone and email inquiries in a timely and efficient manner
• Deal with inquires and re-directs calls appropriately
• Records minutes of meetings when requested by the executive director and distributes and
files same
• Participates in maintaining a binder of current administrative procedures
• Helps to keep the office and waiting areas neat
• Maintains chronological files of all incoming and outgoing mail
• Provides administration support to the executive director as required
• Code and file material according to the established procedures
• Update and ensure the accuracy of the organization's databases
• Back-up electronic files using proper procedures
• Provide secretarial and administrative support to Executive Director
• Co-ordinate, schedule and organize all YRSA hosted coaching certification clinics
• Co-ordinate, schedule and administer discipline hearings as required
• Update and maintain Referee Listing as per OSA registrations
• Assist Supervisor of Referees in game assignments as required
• General daily office duties (photocopying, faxes, mail, etc)
• Other duties as assigned
Financial Management
• Use computer software to prepare invoices and financial statements
• Invoice Clubs for processing fees as per above permits/player books
• Code and file financial material according to established records management procedures
• Process accounts payable ensuring timeliness and accuracy of information
• Process accounts receivable ensuring timeliness, accuracy of codes and appropriate backup
• Prepare accurate bank reconciliations and deposits
• Assist with financial reports as required
• Month end duties as required
Qualifications:
• Minimum of 5 years experience working in the NFP Sports/Recreation or similar
environment.
• University degree in Sport Administration, Business Administration, etc or working towards
the completion of a degree
• Strong sense of customer service
• Excellent organizational and communication skills
• Knowledge with Microsoft Word, Excel, Outlook and website software
Special Requirements:
• Ability to work in a fast paced, dynamic, versatile environment
• Ability to work non-traditional hours (weekends, evenings as required)
• Ability to work flexible hours
.